Intakes are the core substance of the software. They are used to allow students, teachers and schools apply for anything from teams, workshops, roles & positions or school based competitions.
Intakes can be found in the side menu.
There are Three Applier Types:
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Students |
Teachers |
Schools |
| Representative Pathways | Roles & Positions | State-wide Competitions |
Adding an intake opens a new pop up which allows you to categorise an intake under a region and select all other relevant fields that relate to your intake.
Types of Intakes:
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Open Intake |
Ticket Intake |
Progression Intake |
| Anyone can register | Requires a ticket to apply | Candidates progressed to the next level depending on results |
Once you've created an intake you will be taken to the intake page where you can add steps to your intake.
Intake Steps
The backbone of an intake is the workflow. Workflows are made up of the steps which hold everything together. Each individual step is easily edited and customised for a tailored experience.
Medical
This is a default step
This is a critical step for student intakes to gather the relevant and required medical information and documentation for them to participate in an intake.
A parent provides a range of medical questions as they add their child. These questions will pre-fill a number of fields in the intake medical step and will allow the parent to review and change the previously added content.
Medical questions are unable to be changed in your software - should you require any changes to this step please contact your administrator.
Consent
This is a default step
Parents must provide consent for their child to participate in an intake. This may include providing additional information and links to the parents, including Venue Risk Assessment documents. You are able to modify the consent step of your intakes, or use the default created for you.
School Approval
This is a default step
This step creates a workflow action which is to be actioned by the school principal. No action is required from the parent. The school will be informed when they need to fill out this step and the parent will be informed once this action has been confirmed or declined.
Products
This step allows you to choose relevant products created and managed with the product section in the side menu. Once you've created a product you will be able to add it to an intake using the product step. Only products that are classified under relevant organisations will be shown in your intake. You cannot, for example, add a Sydney West Hoodie to an intake in Sydney East.
Custom Questions
This step allows you to choose relevant questions created and managed with the custom questions section in the side menu. Once you have created a collection you will be able to add it to intake using the custom question step.
Levies
The levy step is your chance to include any number of levies that are relevant to the intake. You may create mandatory levies (by marking 1 by minimal and maximum quantity) or allow the user to choose if they are required to pay for non-mandatory levies. Any levies that are selected by the user will be added to the user's total in the payment step.
Payment
The payment step provides a summary of all ordered items, including products and levies that incur a cost. A total will be shown as "Amount Owing" and will give the user options to make this payment. You can define which offline options are shown to the user using your organisational profile. Your organisation can also set up a card option using Commwebb.